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News Article
Thousands of patient records taken in cyber attack
Patient Safety Learning posted a news article in News
One of the largest hospital trusts in England has confirmed thousands of patient test results were stolen in a cyber attack in 2024. Mid and South Essex NHS Foundation Trust (MSE), which runs Broomfield hospital in Chelmsford as well as Basildon and Southend hospitals, said the breach involved 2,380 records. The data was taken from the computer drives of a third‑party testing provider, Synnovis, that analysed blood, urine and tissue samples. The trust, which was notified about the breach in December, said it would be contacting those affected. The trust is one of an undisclosed number of NHS organisations whose confidential patient data was involved in the data breach. Last week, Bedfordshire Hospitals NHS Foundation Trust revealed almost 33,000 of its patients had their data stolen in the same hack. According to Synnovis, the data was published on the dark web. It said there was no evidence the data had been used maliciously and it was stolen "in haste and in a random manner". Read full story Source: BBC News, 6 June 2026- Posted
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New powers for ministers to establish a ‘single patient record’ (SPR) in England was one of the headline-grabbing measures in the government’s new Health Bill, published earlier this month. The SPR was announced in the government’s 10-Year Health Plan last year. The aim is to bring together people’s NHS and social care data, like test results and letters, in one place to improve care. The ambition is good. Virtually every major NHS digital strategy since 2002 has called for patient data to flow more freely across the system – for instance, between GPs and hospitals – to make care faster and safer. The SPR is the latest and most legislatively ambitious attempt to deliver this, acknowledging that voluntary and standards-based approaches have repeatedly fallen short. But making it happen is easier said than done. The Health Bill set out little detail about how the SPR will look and work in practice. And the experience of a long line of failed NHS IT programmes points to a mix of questions government will need to answer to build trust in the proposals. In this blog, the Health Foundation sets out four questions for SPR: How will the SPR actually work? How can patient and clinician trust be earned? What will implementation look like? What kind of transformation will the SPR enable?- Posted
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Shared NHS patient records could cut 20,000 A&E visits a year, ministers claim
Patient Safety Learning posted a news article in News
Sharing access to patients’ health data across NHS providers in England could result in 20,000 fewer A&E visits a year and save £20m annually, the government has claimed, before the second reading of the NHS modernisation bill on Monday. The bill, which would also abolish NHS England, sets out measures including single patient records (SPR) for every person receiving health and social care in England, requiring GPs and hospitals to securely share data as part of the government’s 10-year health plan. Combining SPRs with virtual care would reduce A&E attendances for frail patients by about 10,000 a year, with another 10,000 fewer visits as a result of fewer misdiagnoses. This would save doctors about 500,000 hours a year, according to the Department of Health and Social Care. The DHSC also predicts 6,000 fewer hospital admissions a year based on the avoided A&E attendances, better heart failure management and improved mental health care. The £20m savings would come through reducing medication errors, adverse drug reactions and duplicate prescribing. All NHS providers, including hospitals and GPs, would share data so medical professionals could see a patient’s medical history without the need for patients to keep repeating their issues unnecessarily. The change would join up community services and help people manage their conditions. Patients would have more control over their care, with clear safeguards, audit trails and choice over how their data was used. Social care records and those from private healthcare providers working on behalf of the NHS would also be included. Read full story Source: The Guardian, 1 June 2026 -
News Article
Trusts begin EPR rollouts after NHSE-imposed delays
Patient Safety Learning posted a news article in News
Three trusts have begun rolling out their electronic patient record systems months later than planned after NHS England forced them to delay. HSJ reported in early March that a major go-live of the Nervecentre electronic patient record at York and Scarborough Teaching Hospitals Foundation Trust was suspended, following intervention by NHS England chief executive Sir Jim Mackey. Elements of Sherwood Forest Hospitals FT’s phased rollout of Nervecentre had also been halted. Later that month, HSJ broke the news that North Cumbria Integrated Care FT had been told by NHSE to delay its planned rollout of the Alcidion EPR as the NHSE was “unable to approve any go-lives at the time”. This followed reports that Sir Jim was requiring personal sign-off for all major EPR launches due to concerns about their impact on performance and productivity – particularly during winter performance pressures, and with government very keen to hit year-end waiting list targets. James Hawkins, chief digital information officer at York and Scarborough FT, said the rollout was “one of the most significant and complex transformations” undertaken by the trust. Mr Hawkins said the EPR had been introduced across multiple sites and in “some of our busiest clinical environments with zero downtime and without compromising the quality of care we provide to our patients”. “That is a remarkable achievement and a testament to the professionalism, resilience, and teamwork of colleagues right across our organisation,” he added. Read full story (paywalled) Source: HSJ, 28 May 2026 -
News Article
Repairing EPR data errors could cost NHS at least £13.5m in 2026
Patient Safety Learning posted a news article in News
NHS trusts in England could spend more than £13.5 million in 2026 on correcting data problems that emerge after electronic patient record (EPR) go-lives, according to analysis by healthcare data specialists MBI Health. The £13.5m estimate is based on MBI Health’s estimate of nine number of major acute trust EPR transitions expected to go live in England during 2026, multiplied by a typical post-go-live data remediation cost of £1.5m per trust. The figure covers the direct cost of post-go-live remediation work needed to stabilise waiting list data, validate pathways, restore confidence in reporting and help trusts manage waiting lists. It does not include wider productivity losses, internal staff time, longer-term optimisation costs, delayed benefits, or the impact of any patient safety incidents. Dr Marc Farr, chair of the NHS Chief Data and Analytical Officer Network, said: “Too often, data experts are brought in too late in EPR programmes, when key decisions have already been made. “If we want these transformations to succeed, data and analytics leaders need to be at the table from the outset, shaping how systems are designed, implemented and data assured. “EPRs represent one of the largest digital and data investments NHS organisations will make. When issues emerge after go-live, they can take significant time and resource to resolve, delaying benefits and adding pressure to frontline teams. “The reality is that many of these challenges originate long before implementation. By prioritising data quality and integrity and readiness early, organisations can reduce risk, avoid disruption, and ensure these programmes deliver the value that patients and staff need.” The risks of EPR transitions extend beyond remediation costs. A recent national review by the Health Services Safety Investigations Body confirmed that new EPR programmes can contribute to missed, delayed or incorrect patient care due to issues in implementation, usability, training and optimisation. Helen Hughes, chief executive at Patient Safety Learning, said: “Reliable patient records are fundamental to safe care, and when things go wrong, there is a risk that important clinical details are overlooked or that patients experience delays in their care. “Investigations into EPR-related incidents have shown that these risks can contribute to situations where patients fall through the cracks, receive the wrong treatment, or come to harm in other ways, highlighting the importance of managing patient safety risks carefully during major digital transitions.” Read full story Source: Digital Health, 13 May 2026- Posted
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News Article
GPs and hospitals will be required to share patient data under legislation to be announced in the king’s speech on Wednesday. Legislation to create a single patient record (SPR) for each person, which would be used across all healthcare providers, is part of a £10bn digitisation of the health service. The health secretary, Wes Streeting, said making the data accessible in one place would be a “gamechanger” that would save lives. The legislation aims to spare patients from constantly having to repeat their medical history when turning up at hospital or being discharged back to their GP. “As patients, there’s nothing more frustrating than having to repeat your medical history at every appointment,” Streeting said. “When paramedics arrive to heart attack and stroke patients, they can’t see the patients’ medical records, putting them in even greater danger. “For the first time ever, the single patient record will mean patients are given real control over their care through a single, secure and authoritative account of their data. “It will be a gamechanger that means NHS staff can see patients’ medical records, allowing them to deliver better care faster and more conveniently, and even saving lives.” Although some emergency information is already available – such as current medicines and known allergies – hospitals often cannot access the full medical history of a patient. GPs have to wait for letters, sent by email, from consultants to be informed of what happened to their patient in the hospital. Read full story Source: The Guardian, 10 May 2026 Related reading on the hub: The challenges of navigating the healthcare system- Posted
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When Stuart Ball previously wrote for the hub, he described how his wife Rachel’s death was not the result of one single missed appointment or one incorrect clinical decision. It was the result of fragmentation—significant red flags recorded across time and across specialties, but never structurally reviewed together. Since then, Rachel’s case has been raised through a Parliamentary Question, Stuart has received written replies and there has been renewed discussion around the NHS 10 Year Health Plan. The Plan sets out a long-term ambition to move from reacting to illness towards predicting and preventing it. It speaks about digital integration, genomics and a single patient record. In this follow up blog, Stuart explains why this direction of travel is welcome, but how ambition and infrastructure are not the same as accountability. Stuart asks for an accountable model, with clear ownership, for cumulative hereditary risk review across time and specialties. "Rachel’s Rule: Protecting Today, For Tomorrow" In recent Parliamentary correspondence, it has been confirmed that hereditary cancer services are delivered through the Genomic Medicine Service, with referral based primarily on clinical and family history criteria, and with clinicians expected to maintain appropriate knowledge. The 10 Year Health Plan has been cited as the framework for longer term genomic expansion and reform. These responses clarify direction and capability. However, they do not clearly describe a mandated, accountable model for cumulative hereditary risk review across time and specialties. Rachel’s case was not a technology failure Rachel did not lack access to doctors. She did not lack access to records. She did not lack access to treatment. What she lacked was a defined point where someone was responsible for stepping back and asking: Does this pattern mean something more? She was diagnosed with ovarian cancer at a young age. Later, she developed a second primary ovarian cancer, and years later breast cancer. She had multiple liver hamartomas and ongoing clinical indicators recorded across different specialties. Each event was documented. None were structurally joined. There was no named owner for cumulative hereditary risk recognition. There was no mandated checkpoint requiring a review of the whole picture. And after diagnosis, there was no single, coordinated surveillance plan owned by one accountable role. This was not about individual clinicians failing. It was about system design. The 10 Year Plan: capability versus structure The NHS 10 Year Health Plan outlines important ambitions: Expansion of genomic capability. Better data integration. Personalised risk information. Digital coordination through shared records. These are enabling tools. But tools do not automatically create safety standards. A record is not a review. A risk score is not accountability. Current public responses confirm that hereditary cancer services operate through the Genomic Medicine Service, with referral based on clinical and family history criteria, and with clinicians responsible for maintaining knowledge. That describes capability and professional expectation. It does not clearly describe: A mandated longitudinal hereditary risk review checkpoint. A named accountable owner when cumulative red flags emerge. An automatic re-review trigger after second primary cancers. A defined operational standard for coordinated post-diagnosis surveillance. Without those elements, expanded genomics may still sit within a structurally fragmented system. The gap before diagnosis In Rachel’s case, hereditary risk was not recognised early enough. Importantly, she did not have a strong family history. Her risk lay in the pattern of events over time. If risk recognition depends heavily on family history or opportunistic identification, patients without obvious family clustering remain vulnerable. A structured, repeatable review process—triggered by defined criteria such as early cancer, second primaries, unusual pathology, or cross-specialty indicators—introduces a simple but powerful safeguard: Someone must pause. Someone must review the whole picture. Someone must document a decision. Ownership reduces diffusion of responsibility. The gap after diagnosis Diagnosis does not end the safety question. In many cases, it increases the need for coordination. In cancer, the consequences of missed hereditary risk often unfold over years. Surveillance can become fragmented across hospitals, clinics and appointment systems. Imaging may focus on one organ or site without stepping back to ask whether a broader, coordinated plan is required. Rachel received treatment and follow-up. At the time, we believed the cancer had been dealt with. Six years later, it returned and she died. Earlier recognition does not guarantee different outcomes in every case. But delay reduces available options. Fragmented surveillance compounds risk. That is why Rachel’s Pathway calls for: One named owner for surveillance coordination. One written, shared plan across services. Defined re-review points when new pathology emerges. Clarity about what surveillance is intended to detect, and what it is not. This is not about demanding universal scanning. It is about preventing predictable fragmentation. Why interim standards matter The 10 Year Plan is long term. Delivery will be phased. Large reforms are subject to operational pressures and parliamentary cycles. Meanwhile, patients continue to present. In safety critical systems, known vulnerabilities are usually mitigated while reform is being built—not left exposed until infrastructure is complete. An interim standard does not compete with the 10-Year Plan. It complements it. It introduces structural accountability now, while contributing to durable long-term design. The central question This ultimately comes down to one question: Who owns cumulative hereditary risk recognition and coordinated surveillance when patterns emerge across time and across specialties? If the answer is “all clinicians,” responsibility risks being diluted. If the answer is “no one specifically,” then the vulnerability remains. Clear ownership is not a technological issue. It is a patient safety issue. Rachel’s Rule is not a rejection of genomic ambition. It is a call to translate ambition into accountable structure: One owner. One review. One coordinated plan. That is how patterns stop being missed. That is how fragmentation is reduced. And that is how long-term ambition becomes real patient safety. Further information about the full proposals for Rachel’s Rule and Rachel’s Pathway can be found at rachelsrule.org. If you would like to support the campaign, please consider signing and sharing the petition at change.org/RachelsRule. Further reading on the hub: How one woman’s missed referrals exposed a systemic gap in hereditary cancer care: Why I'm campaigning for Rachel's Rule 10 Year Health Plan for England: fit for the future Rachel's Rule: Signs in plain sight by Stuart Ball Top picks: Rare diseases -
Content Article
To explore current use of electronic patient record (EPR) systems, The Health Foundation commissioned a survey of 1,725 NHS staff members in England between July and October 2025 to better understand NHS staff views towards them. Staff views provide valuable intelligence about the performance of EPR systems in practice. And as the primary users of these systems, staff support is essential if EPRs are to be implemented and used effectively. Buy-in from staff can help EPR systems become more useful and reliable, improving data quality and increasing opportunities for refinement and innovation. Key points The survey found that EPRs are in widespread use, with 83% of respondents saying they now use them as part of their job in the NHS. On balance, the NHS staff we surveyed were positive about the impact of EPRs in several areas and felt these systems are already improving both patient care (75%) and patient safety (73%). Yet 37% of staff also felt EPRs are not currently working well in their organisation. The survey points to a mix of frustrations and barriers to the effective use of EPRs, including having to use multiple EPR systems every day, a lack of real-time support and limited opportunities to give feedback on how they are working. An area of particular concern is training. Only around half (49%) of survey respondents had received training on how to use the EPR system for their role, and less than a third (28%) had received training on how to fix or troubleshoot problems. Unlocking the full value of EPRs will require coordinated action across the NHS to improve the integration of systems, training and support for staff. Without this, there is a risk that many of the potential benefits for productivity, safety and quality of care will remain unrealised. Related reading on the hub: HSSIB Investigation Report: Patient safety issues associated with electronic patient record (EPR) systems – a thematic review Patient safety and electronic patient record systems: Patient Safety Learning’s response to HSSIB report Electronic patient record systems: Putting patient safety at the heart of implementation- Posted
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News Article
Mackey delays two more EPR launches
Patient Safety Learning posted a news article in News
NHS England has intervened to delay the roll-out of electronic patient record systems at two trusts, due to major concerns over the operational impact. A major go-live of a Nervecentre EPR at York and Scarborough Teaching Hospitals, due last week, was suspended. And roll-out of elements of Nervecentre systems at Sherwood Forest Hospitals has also been delayed, HSJ understands. Several sources said the delays were ordered by NHSE due to the likely disruption to elective activity and emergency care. National leaders are trying to hit annual recovery targets for the end of this month. Concerns about accident and emergency disruption heightened when Nottingham University Hospitals Trust had to declare a critical incident after it went live with Nervecentre in November. In the autumn, NHSE chief executive Sir Jim Mackey told trust bosses he would be making the final call on whether EPR launches would go ahead, adding a further layer of scrutiny. At the time, a national source told HSJ: “While electronic records can have huge benefits, the reality is we as a system need to pull our fingers out, invest in the training, job planning and process re-engineering, and make sure we’re really seeing and feeling the benefit, not a productivity loss. And suppliers need to help make that true.” Read full story (paywalled) Source: HSJ, 6 March 2026 -
Content Article
At a Patient Safety Management Network meeting last year, Amy Wood gave a presentation on her experience of managing change in the NHS. Speaking about her time at Chase Farm Hospital, Amy presented to the Network how Chase Farm Hospital moved to a new hospital building and implemented a new Electronic Patient Record (EPR) system whilst ensuring patient safety was maintained. We asked Amy to share her insights in a blog for the hub. Amy highlights the challenges she faced, how she engaged staff, the issues that came up and key takeaways from it. Background Chase Farm Hospital, part of Royal Free London, is a small elective, surgical hospital. At the time, it was made up of old buildings, not fit for purpose, spread across a large area. Example of the old building From August to September 2018, we moved the hospital to a new building with theatres, including a barn theatre and a 50-bedded ward. The new hospital had been designed to be paperless and so we also had to implement a new EPR system at the same time. Example of the paper-based system before the move The challenges As with all big organisational changes, there was a lot of meetings held with various staff members. At the time, the Royal Free London was divided into business units, each with their own executive management teams. One of the challenges was that not all of the staff who worked at Chase Farm Hospital and who would be affected by the changes were managed by our business unit. This meant they weren’t always invited to meetings and they didn’t always hear the crucial information. We had to find ways to ensure that these staff not only heard the key messages but that they felt included in the process. The move meant there was going to be new ways of working required and, as expected, we encountered reluctance to change with some staff. Naively we saw this change as two different projects, not one big change. However, when we spoke with staff we realised that they saw the projects as one big change and that we were going paperless because we were moving to the new hospital building. This became apparent when we began to engage with staff in small groups or one on one. We had to weigh up change fatigue with the benefits achieved of finishing the project. Engaging staff There was a long period of working with staff beforehand. It took 5 years to build the new hospital building, so we had time. We knew that for this to work well we needed to engage staff. We made sure that we spent lots of time with staff preparing them and listening to their concerns. We recognised early on that most staff couldn't attend dedicated meetings as generally these are only attended by managers. This meant that messages were not always being conveyed to staff and that frontline staff were not given the opportunity to ask questions or raise concerns directly to the decision makers. We needed to meet staff where they were, so the governance team were asked by the medical director to block out time to go to clinical departments and admin offices to speak with staff directly. Why the governance team? Because we were already well-known to many of the staff and had a reputation for being people that they could be open and honest with. We had the skills to listen to staff concerns, reassure them, and tactfully reiterate their concerns to senior leaders and decision makers. Through this engagement, we were able to adjust communications and identify areas or individuals who may benefit from additional at-the-elbow support. There was involvement from staff in the design. The new building was designed to use space and resources more efficiently; some old workflows were not going to work in the new building. An example was that we moved to a ‘barn theatre’ with four surgeries going on at the same time in one operating theatre. In our old building, staff were used to single theatre rooms. We had to talk through the benefits of this with staff but also hear their concerns. Some people didn’t want to move, they liked their current set up and there was some anxiety about the move and the digitisation. We identified those who may struggle more and made plans to make additional support available to them if they wanted it. We found the influencers—those who were going to champion the move and the changes—and they helped us get their colleagues on board. For the EPR part of the project there were staff members who had a greater interest and underwent 'superuser' training to be able to support their colleagues. We provided additional at-the-elbow support to those that wanted it. We took staff around for tours of the new building and the layout at different stages. How did it go? Not everything will go as planned or expected. How you respond to these issues is important. There were issues daily and we made sure we did huddles and had floor walkers to capture these issues quickly, escalate them to those that can resolve them. Importantly, our floor walkers fed-back to staff so that they knew the issues were being addressed. The move occurred in a phased approach, with new services moving every few days. As each new service moved, their department leaders joined the huddles. There was shared learning between services, with early-moving departments helping those that moved in later. We continued to hold regular huddles until all initial snagging issues had been raised and resolved, just reducing frequency when it felt right. Department leaders were advised that they were welcome at all huddles but could stop attending when they felt it was no longer of benefit to them. We did the same thing when we went live with the new EPR system. Once staff were in the new building, we asked them how it was working. On paper we had great pathways that would work well but in reality in some places the pathways were not working. Luckily the flexibility of the design of the hospital and the honesty of the staff in raising when workflows didn’t work meant that we were able to review and amend pathways. There were still things that we didn’t pick up on. Some staff weren’t happy. But we listened. It was important that the leadership team listened and were responsive to the feedback. We had good relationships with the CEO and Medical Director and we were able to talk to them and feed back. They took this onboard really well and discussed how to address it. It’s important the leaders are visible to staff and do walkabouts. Even though the staff may not always tell them how they felt, it was still important they were seen. Some staff were initially suspicious of the governance team being in their departments, particularly in clinical areas and with staff that did not know us previously. There was concern that we may be there to audit them or tell them off. We addressed this by introducing ourselves and explaining why we were there. Something that really helped us gain trust was being able to fix something for staff, either in the moment or by raising it to the team that could fix it. Importantly, we always tried to feedback directly to staff so that they knew that we had listened and were trying to help them. There were also patient facing elements. We had factored in the obvious changes that would affect the patients; for example, with the check-in process, and this was worked through. However, other factors had not been considered; we recognised early on after the move that more support was needed for patients to navigate the pathways and the changes that impacted them. Key take aways Team approach – decision makers, experts and influencers. Staff engagement – do not expect staff to come to you, you need to go to them. Plan for issues – how are you going to pick up issues and feedback to staff. The project doesn’t end at implementation. To earn staff trust – listen and fix something for them. Going live isn’t the end. There has to be continued conversations and observations. Find the truth. The new Chase Farm Hospital Patient Safety Management Network You can apply to join any of our networks by signing up to the hub today. When you complete the registration form you’ll see a section called ‘Join a private group’, please tick the box by the relevant Network. If you are already a member of the hub, please email [email protected].- Posted
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News Article
Lack of shared patient records linked to mother’s death
Mark Hughes posted a news article in News
The lack of a single patient record across a system led to failures in information sharing, which contributed to a mother’s death, a coroner has concluded. According to a Prevention of Future Deaths notice, providers across Derby and Derbyshire Integrated Care Board involved in the care of Hannah Booth, who died by suicide in January 2025, did not have the “whole picture” of her mental health deterioration because electronic systems used by different services did not share data. Read full article (paywalled). Source: Health Service Journal, 19 December 2025- Posted
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Baby’s death linked to EPR disruption
Patient_Safety_Learning posted a news article in News
A trust has linked the stillbirth of a baby to the disruption that followed the launch of an electronic patient record. A report to Sheffield Teaching Hospitals Foundation Trust’s board said that in September, reduced “oversight” in its Jessop Wing maternity unit meant a woman in labour was not triaged within the recommended time. An initial assessment – itself delayed – when she arrived, found a normal heartbeat, but by the time she was re-examined, no heartbeat could be detected, the paper said. It was later discovered the umbilical cord had become entangled around the baby’s body. Read full story (paywalled) Source: HSJ, 8 December 2025- Posted
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EPRs pose ‘persistent’ threat to patient safety
Mark Hughes posted a news article in News
Electronic patient record systems pose “persistent” risks to patients and have directly contributed to several incidents of harm, a national safety watchdog has found. The Health Services Safety Investigations Body (HSSIB) has today published the findings of its thematic review into patient safety issues associated with EPRs, which examined 112 of its investigations dating from 2018 to May this year. The review found EPRs have contributed to incidents where patient care was missed, delayed or incorrect, and that the risks were “persistent despite national recommendations and guidance”. Read full article (paywalled). Source: Health Service Journal, 27 November 2025. Related reading You can read Patient Safety Learning's response to this report here. -
Content Article
On the 27 November 2025, the Health Services Safety Investigations Body (HSSIB) published a new report looking at patient safety issues associated with electronic patient record (EPR) systems. It is a thematic review which draws on findings from investigation reports by HSSIB and its predecessor organisation – the Healthcare Safety Investigation Branch (HSIB). In this article, Patient Safety Learning sets out its reflections on the report’s findings. HSSIB investigates patient safety concerns across the NHS in England and in independent healthcare settings where safety learning could also help to improve NHS care. Their latest report, Patient safety issues associated with electronic patient record (EPR) systems – a thematic review, summarises and analyses their previous investigation findings relating to EPR systems.[1] Its intention is to identify themes arising from these investigations and to share any additional safety learning. Patient Safety Learning welcomes HSSIB undertaking this work. We contributed to this report during its consultation stage and, in this article, we set out our reflections on its findings. EPR systems An EPR is a set of electronic information about a single patient. It can include: a patients’ own notes test results observations by a range of different clinicians prescribed medications. EPR systems are a way of managing clinical information with the intention of making it more easily accessible to both patients and healthcare professionals. They are becoming increasingly common in healthcare settings across the world and are a core part of how patient care is delivered. Patient Safety Learning perspective When safely implemented, EPR systems can help to support and improve care and treatment. However, there are also significant patient safety risks associated with their implementation and use. At Patient Safety Learning we highlighted a number of these issues last year in our report, Electronic patient record systems: Putting patient safety at the heart of implementation.[2] We believe patient safety should be core to all EPR systems, with robust safety considerations integrated throughout every stage of their introduction: Development Patient safety must be at the heart of the initial procurement, design, configuration and development of EPR systems. There should be a focus on: Interoperability (the ability to work with other computer systems or software used by the organisation to exchange and make use of information). Usability and design for safety, taking a user centred systems and human factors approach. Designing EPRs in collaboration with the staff who will use them. Rollout As EPRs are introduced into organisations, it is vital that the appropriate training and support is provided to staff. There needs to be: Sufficient usability testing (allowing staff who would be using these systems the opportunity to try them and provide feedback) Time allowed for amendments being made to reflect the most efficient and effective processes. Staff should not have to undertake significant workarounds to make an EPR functional; it needs to meet their needs as healthcare professionals and decision makers. A greater role for EPR manufacturers in providing training and support to staff. Implementation Once an EPR is in place, monitoring how it is operating in practice and learning and acting on any risk assessments, incidents or near misses that take place relating to this, is essential. In each of these stages there should be clear steps to involve and engage both patients and frontline staff as part of this process. HSSIB report Considering the patient safety issues associated with EPR systems, HSSIB’s new report states: “The review found that EPR systems could contribute to the risks of patient care being missed, delayed or incorrect. These risks were persistent despite national recommendations and actions seeking to mitigate them.” They grouped their findings into three main categories: Choosing an EPR system capable of meeting the needs of an organisation Implementing an EPR system that meets the needs of users Seeking feedback and ongoing EPR system optimisation Choosing an EPR system capable of meeting the needs of an organisation Before introducing a new EPR system into a healthcare organisation, it is vital that the appropriate planning and preparation takes place. Introducing these systems should be recognised as major organisational change programmes, and as such require the requisite investment of time and commitment from organisational leaders. HSSIB’s report picks up on a number of issues in this area, highlighting that: Organisations do not always have a clear understanding of their requirements/needs from an EPR system, limiting their ability to match requirements to system capabilities. Choosing an EPR system at the procurement stage is complicated by this lack of understanding, which is often compounded by limited awareness of how these systems meet national requirements, including interoperability (the ability to work with other IT systems) and clinical risk-management standards. They found evidence of limited support at a national or regional level to help organisations identify their local requirements/needs for an EPR system. Implementing an EPR system that meets the needs of users At Patient Safety Learning we believe that healthcare professionals and those who will be the primary users of EPR systems should be involved in each stage of their design, planning and implementation. HSSIB’s report also underlines the importance of this, noting issues including: Implementation of an EPR system was found to be a complex project that did not always effectively engage users to ensure it was safe and successful. When users were involved in EPR system implementation they were not always representative of those using the system in practice, with difficulties releasing staff from clinical work to contribute to implementation. Staff training in how to use an EPR system was often perceived to be limited. It did not always reflect how a system would be used in the ‘real world’, or offer advice on what to do if the EPR system failed. Seeking feedback and ongoing EPR system optimisation In our response as part of the consultation on this report, we emphasised the importance of the ongoing monitoring of how an EPR system operates after it has been introduced. This is a key issue we also highlighted in our report last year, connected with the often discussed concept in patient safety of the difference between ‘work as imagined’, ‘work as prescribed’ and ‘work as done’.[3] [4] With EPR systems, we need to look at the difference between how these are intended to work, and how they work in practice. Once an EPR system is live, there should be ‘continuous feedback loops’ to understand, and learn from, how it is working. We are therefore pleased to see that HSSIB highlight a number of these issues in their report, including: Staff reported limited routes for raising concerns about poor functionality and usability of EPR systems, and limited action when concerns were reported that could impact on patient safety. Ongoing management of EPR systems, including upgrades and changes, did not always align with the digital standards for clinical risk management. EPR systems were not always kept up to date in line with national guidance and standards, or changes to internal care processes. There were limited opportunities for organisations to share their experiences of implementing and optimising EPR systems for the benefit of other organisations. In seeking to assure the clinical safety of their health IT software, organisations in the NHS are required to meet a formal standard titled DCB0160: Clinical Risk Management: its Application in the Deployment and Use of Health IT Systems. This standard, which is completed by a trust purchasing a system: “… provides a set of requirements suitably structured to promote and ensure the effective application of clinical risk management by those health organisations that are responsible for the deployment, use, maintenance or decommissioning of Health IT Systems within the health and care environment.”[5] DCB0160 documentation is typically completed by the clinical safety officer before the system is launched. The standard suggests that this also applies post launch. We think this exercise would be of particular value in the case of EPR systems, if it was also completed several months after launch as such a system may look and operate quite differently to the way it was expected to pre-launch. At Patient Safety Learning, we believe that organisations should consider completing a DCB0160 post-implementation. Concluding comments This new report from HSSIB makes a strong and valuable contribution on the subject of EPR systems and patient safety. The local-level learning prompts in the report, intended to help organisations consider and mitigate risks around procuring, implementing and optimising EPR systems, are particularly helpful. EPR systems have the potential to improve patient treatment and safety, increase efficiency and reduce the costs of healthcare. However, there are patient safety risks associated with their introduction and implementation. To fully realise their benefits, we need to ensure patient safety considerations are at the heart of their design, development and rollout. References HSSIB. Patient safety issues associated with electronic patient record (EPR) systems – a thematic review. 27 November 2025. Patient Safety Learning. Electronic patient record systems: Putting patient safety at the heart of implementation. 31 July 2024. Steven Shorrock. The Varieties of Human Work. 5 December 2016. Claire Cox. Putting the writing on the wall: Explaining work as imagined vs work as done. 1 August 2023. NHS England, DCB0160: Clinical Risk Management: its Application in the Deployment and Use of Health IT Systems, Last Accessed 26 November 2025.- Posted
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This report is a thematic review of investigation reports by HSSIB and its predecessor organisation – the Healthcare Safety Investigation Branch (HSIB) – that included consideration of electronic patient record (EPR) systems. Its intention is to identify themes arising from these investigations and to share any additional safety learning. You can read Patient Safety Learning's response to this report here. Key findings Choosing an EPR system capable of meeting the needs of an organisation Where EPR systems did not have the functions an organisation needed or did not support the user (patients and staff), they had contributed to patient safety incidents. There were inconsistencies in the terms used in the design of health IT systems and their functions, such as usability and functionality, and limited guidance to support understanding of these concepts in EPR system design. Organisations did not always have a clear understanding of their requirements/needs for an EPR system, limiting their ability to match requirements to system capabilities (the things a system can do). When procuring EPR systems, organisations sometimes faced challenges understanding system capabilities and whether they met required national standards, such as for interoperability (the ability to work with other IT systems) and clinical risk management. National and regional support for organisations to identify their local requirements/needs to inform EPR system procurement was limited. Some EPR system procurement decisions were perceived by staff to be influenced by factors other than system capabilities, such as cost savings. Implementing an EPR system that meets the needs of users Variation in governance processes for implementing EPR systems at national, regional and organisation levels meant associated risks to patient safety were not always identified and mitigated. Implementation of an EPR system was found to be a complex project that did not always effectively engage users to ensure it was safe and successful. Local configuration of EPR systems had the potential to introduce new risks to patient safety, with investigations identifying where this had occurred without the organisation recognising and mitigating against these risks. Factors contributing to an organisation’s ability to locally configure EPR systems included the capacity and capability of digital teams, the level of involvement of users in testing, support from manufacturers, and awareness and application of digital standards for clinical risk management. When users were involved in EPR system implementation they were not always representative of those using the system in practice, with difficulties faced releasing staff from clinical work to contribute to implementation. Several organisations faced challenges relating to the availability of working hardware and Wi-Fi connectivity to support the use of EPR systems in different clinical environments. Staff training in how to use an EPR system was often perceived to be limited. It did not always reflect how a system would be used in the ‘real world’, nor what to do if the EPR system failed. Seeking feedback and ongoing EPR system optimisation Staff reported limited routes for raising concerns about poor functionality and usability of EPR systems, and limited action when concerns were reported that could impact on patient safety. Ongoing management of EPR systems, including upgrades and changes, did not always align with the digital standards for clinical risk management. EPR systems were not always kept up to date in line with national guidance and standards, or to reflect changes to internal care processes. Factors contributing to limited ongoing optimisation of EPR systems after initial implementation included the need to manage a range of local digital priorities, limited collaboration between digital and clinical teams, cost of upgrades, and limited resourcing for ongoing work and infrastructure. There were limited opportunities for organisations to share their experiences of implementing and optimising EPR systems for the benefit of other organisations.- Posted
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Maternity warning system hit by IT fault
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A maternity unit criticised by the Care Quality Commission is battling a high-risk fault in its new electronic patient record system which causes women’s deterioration scores to display incorrectly. The issue – affecting St George’s University Hospitals Foundation Trust’s implementation of Oracle Health’s iClip Pro – was first identified in June and remains unresolved. Read full story (paywalled) Source: HSJ, 26 November 2025- Posted
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Critical incident declared after EPR launch
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A hospital trust has declared a critical incident following the launch of its new electronic patient record system. Nottingham University Hospitals Trust (NUH) went live with the Nervecentre EPR over the weekend but “technical issues” with the rollout have resulted in “prolonged periods of downtime”. In an email sent to staff and seen by HSJ, the trust said it declared a critical incident on Tuesday as it was experiencing a “prolonged period of sustained pressure” due to high demand and acuity, as well as challenges around staffing, flow and discharge. This was compounded by the issues with the new EPR, which had led to business continuity plans being enacted. The trust said: “We know how difficult the issues with [the] EPR are making an already challenging situation, and we are sorry for the impact it is having. Our teams are working tirelessly alongside our EPR provider, Nervecentre, to resolve performance issues as quickly as possible.” However, the trust added that it “will only return to Nervecentre when we have confidence in the ability of the EPR to handle demand”. Read full story (paywalled) Source: HSJ, 5 November 2025 Related reading on the hub: NHS England warns electronic patient record could pose ‘serious risks to patient safety’: what can we learn? Electronic patient record systems: Putting patient safety at the heart of implementation- Posted
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In this article for the Journal of mHealth, Victoria Betton looks at the importance of a user-centred design approach to developing electronic patient records (EPRs). She highlights four key principles, based on human factors, that should be considered when designing an EPR: Start early with user needs—take time to build user needs and goals into your thinking from the start of your business case and keep them at the core of your requirements. Use observation, interviews and analysis of data (for example, clinical incident reports) to give you the insights you need. Bake in adoption from the get-go—make sure there is sufficient resource and time in the business case to engage and involve EPR users at each stage of the process, from defining needs through to procurement, implementation and ongoing optimisation over time. Get it right before you configure—use wireframes and simulation to test out before you start to configure the EPR. Make it as easy as possible for users to enter data in the right place the first time. Iterate—create a process that allows for ongoing iteration, learning and optimisation of the EPR. Don’t send floor walkers in for two weeks and ask them to leave. Ongoing adaptation and improvement are key.- Posted
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At Patient Safety Learning, we believe listening and learning from different perspectives, expertise and experiences is essential in understanding the complexities, challenges and potential solutions around patient safety issues. Reducing avoidable harm in health and social care cannot be done in isolation; collaboration is key. In this blog, we reflect on some of this year’s activities and celebrate people who are working together for safer care and recognising the value of different perspectives. Background In 2019 we launched a free online platform for anyone interested in patient safety - the hub – designed to help people share learning. Since then, the hub has had over 1.4 million visitors, and today it is a thriving, global community of people. By connecting patients, frontline staff, managers, families, researchers, medtech companies, regulators, policy makers, patient safety partners and many more, the hub offers a unique space for people to work together to improve patient safety. More recently, the hub has also provided an online space and support for several networks of people involved in patient safety. We are helping to facilitate deep and psychologically safe conversations among peers about some of the most challenging and inspiring aspects of patient safety. Discussions are varied, with members exploring topics like how to engage with patients and families following an incident, building a just culture, and how best to collaborate for safety. Celebrating collaborative working Experts in a room Electronic patient records (EPRs) are a way of managing clinical information with the intention of making it more easily accessible to both healthcare professionals and patients. EPR systems have the potential to improve quality and safety, patient treatment, increase efficiency and reduce the costs of healthcare. However, it has become increasingly evident that introducing EPR systems comes with serious patient safety risks. In June, Patient Safety Learning held a virtual roundtable session with a group of experts who had been affected by EPR issues. Together, they discussed the patient safety risks and avoidable harm associated with these systems. Those collaborative conversations became a catalyst for our new report, in which we set out ten principles that aim to put patient safety considerations at the heart of the design, development and rollout of EPR systems. The report gained interest across digital publications, social media and national news, and crucially with key stakeholders in healthcare. A great example of how the collaborative discussions from a roundtable event can help instigate further debate. Earlier in the year, we worked with AQUA to facilitate a workshop (hosted by the Royal College of Surgeons of Edinburgh) for Patient Safety Partners and their managers. With the Patient Safety Partner role only being introduced recently, we wanted to gather those who had rapidly become experts through experience, to share their early insights and learning. Conversations were rich and varied, but the overall focus of the day was to start to identify ‘what good looks like’ in relation to embedding the role effectively. A number of themes were covered including recruitment and induction, role clarity, influencing and impact. We captured these conversations in a series of blogs which have now formed part of our recently published Patient Safety Partners toolkit of resources. We have received overwhelmingly positive feedback on the toolkit, designed to help Patient Safety Partners, their managers and anyone interested in embedding the role well. The power of community the hub is home to a growing number of networks for people involved in patient safety, including patient safety managers and specialists, Patient Safety Partners and organisational leaders with patient safety expertise and responsibility. These communities of interest are forums that provide peer support, sharing of knowledge, and examples of good practice from the ‘patient safety frontline’. Building on conversations taking place in the network meetings, we worked with the Patient Safety Management Network and the Patient Safety Education Network to plan an event. In the autumn this came to fruition, and we held our first Patient Safety Symposium focused on implementing the Patient Safety Incident Response Framework (PSIRF) tools and methods. We also launched a new book at the event - ‘The emerging applications of safety science’, a wonderful collaboration with many contributors. The event provided a fantastic opportunity for people to come together and have more of those energetic network conversations and share valuable insights in person. Together, attendees were able to work through, and learn how to apply those ‘how to’ tools. It was great to have such a diverse range of participants at this event. One table featured student nurses, a representative from NHS England, a GP and a senior director from an independent trust. This was a genuine and much valued flattened hierarchy that enabled confident engagement and shared learning. Feedback was very positive with many people highlighting the value of working collaboratively on the day, and beyond. “It was an excellent networking opportunity, and I have since been in contact with a new peer. We have shared our current Patient Safety Incident Investigation reports and provided a critical friend approach to each other.” Attendee. Feedback on being part of the Patient Safety Management Network also highlights the impact of their regular meetings: "The network has been an excellent platform to learn from peers across the country. I have not come across any other platform such as this. I use it as my go-to for practical problem-solving ideas and there are always plenty of them, for all sectors.” Patient Safety Specialist at an Integrated Care Board. The collective wisdom and innovative thinking that emerges from the networks highlights the power of community when it comes to making progress in patient safety. It is unsurprising perhaps that we are increasingly being approached by NHS England and other key patient safety stakeholders who are seeking to collaborate with the networks we support. This presents valuable opportunity to feed that collective frontline wisdom into wider policy development. Patient focused collaboration At Patient Safety Learning, we believe that patients should be engaged for safety at the point of care, if things go wrong, in improving services, advocating for change and in holding the system to account. Our editorial team has worked with many people who have been directly or indirectly impacted by unsafe care and want to share their insights to inform positive change. Their voices and experiences provide a powerful source of knowledge, and we are grateful that so many have felt able to share these with us through the hub. With an increased emphasis on patient and family involvement in patient safety in the NHS, we are beginning to hear more examples of staff and organisations actively seeking ways to listen to the views and insights of patients. Embedding the Patient Safety Partner role will be key to enabling this. In a presentation for the hub, Lea Tiernan, Patient Safety Engagement Manager, and Armine Afrikian, a Patient Safety Partner, explain how they have worked together to develop the role at Imperial College Healthcare NHS Trust. It provides an excellent example of how trusts can work truly collaboratively with Patient Safety Partners and support them to influence safety at a strategic and operational level. There are many people and organisations working hard to evidence the power of engaging patients in safety improvements and research. This year, we spoke to Anthony O’Connor, who explained the benefits of co-production and listening to lived experience, in two blogs for the hub. We also worked with UK charity Sands, to shine a light on their listening project. Julia Clark and Mehali Patel from their research team draw on the project to illustrate the value of working with bereaved parents. Julia and Mehali explain why hearing and amplifying these unique insights is vital to developing safer, more equitable neonatal and maternity care. In a blog for the hub, Miriam Levin from Demos highlighted the findings from their report “I love the NHS but…” Preventing needless harms caused by poor communication in the NHS. The report looked at everyday harms caused to people as they move through the NHS and try and get the care they need. Demos spoke to 2000 patients and staff about their experiences of health and care, and poor communication from the NHS came out as a significant issue for many people. Summary It is clear that a variety of voices, experiences and expertise is hugely beneficial when it comes to making progress in patient safety. At Patient Safety Learning we continue to proactively seek opportunities to collaborate with others, share individual and collective insights through the hub, and influence key stakeholders and policies. Over the coming months no doubt the networks and the hub will continue to thrive, fuelled by the power of collaboration and the many voices that contribute. As people come together to address patient safety challenges, our collective understanding and knowledge around potential solutions can only deepen and refine – paving the way for a patient-safe future. Join the hub Do you have insights to share around patient safety? Are you a member of the hub? Why not join our global community today (it’s free and easy to sign up). When you’ve registered, you’ll be able to submit an article, share a resource, start conversations in the forum and collaborate with other members. You’ll also have the option to request to join the networks we support. Related content Developing the Patient Safety Partner role: Imperial College Healthcare NHS Trust share their approach Patient engagement resource section on the hub Collaborating for safety: We need to make space for each other NHS England and NHS Improvement: Framework for involving patients in patient safety (29 June 2021)- Posted
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Suppliers to help design Streeting’s ‘single patient record’
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NHS England is asking suppliers for advice on designing the “single patient record” (SPR), which is seeking to create a “single version of the truth” across the NHS and social care. It has launched a “pre-market engagement” on proposals for the SPR, which is intended to connect all individuals’ NHS and social care data. Documents reveal NHS England envisages the new system should “make the most of the existing NHS technology estate”, such as electronic patient records, but also asks suppliers which current technology will be “no longer required” when the SPR is introduced. It appears the SPR will effectively replace existing “summary care records”, which collate limited information from across various services, but will include significant extra functions. It says summary care records are “not comprehensive” as they are “read only” and “present data from care settings in tandem rather than creating a single version of the truth”. The SPR will also crucially go further by enabling staff and patients to write to the single shared record, rather than only reading from it. According to NHSE it will enable services to “better coordinate care between providers, make discharge summaries electronic, build neighbourhood health systems and run national vaccination and other direct care programmes”. Read full story (paywalled) Source: HSJ, 2 May 2025 Related reading on the hub: Digital-only prescription requests: An elderly woman sent round the houses The challenges of navigating the healthcare system: Sue's story -
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The National Institutes of Health (NIH) will begin work on a comprehensive federal database of patient records to study autism and chronic disease, Director Jay Bhattacharya announced Monday. The commitment gives legs to Department of Health and Human Services (HHS) Secretary Robert F. Kennedy Jr.’s calls to find the root cause of childhood autism, which he calls an epidemic. The NIH appears poised to put federal resources to work to create a central, shareable resource for the researchers that undertake RFK Jr.’s call to action. Last week at an event with reporters, Secretary RFK Jr. announced that HHS will soon be offering research grants for identifying the cause of autism, including exploring causes that were formerly considered taboo by the research community. “People will know they can research and follow the science no matter what it says, without any kind of fear that can be censored ... gaslighted ... silenced," he told reporters. The NIH will now work to build out a data resource consisting of medical records, insurance claims and data from wearable devices to aid autism researchers in their quest to find the root cause of the disease. Bhattacharya explained the initiative to a meeting of NIH advisors on Monday. The NIH will partner across the HHS and with external stakeholders. The data sources for the real-world data platform will be pharmacy chains, health organisations, clinical data, claims and billing, environmental, sensors and wearables. The initiative has sparked some privacy concerns from industry groups. "Compiling health and disability-related data from both federal and commercial sources to create a federal registry of people with autism, without individuals’ consent, is the latest dangerous effort by this Administration to repurpose Americans’ sensitive information for unchecked government use," Ariana Aboulafia, project lead of disability rights in technology policy at the Center for Democracy and Technology, said in a statement. "This plan crosses a line in the sand, particularly given longstanding and historical concerns surrounding the creation of registries of people with disabilities. "The data that would be used to create this registry and inform governmental studies on autism was originally shared with government agencies and private companies, like insurers and wearable technology companies, for a wide range of purposes," Aboulafia said. "It’s unclear exactly who the federal government plans to share this data with, or how they’ll eventually use it. And, while NIH has claimed that the confidentiality of this information will be safeguarded using 'state of the art protections,' it’s also unclear if it’ll be anonymized or disaggregated, or how it will be protected from a hack or breach." Read full story Source: Fierce Healthcare, 22 April 2025 -
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Precautions could have stopped baby deaths
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"Reasonable precautions" could have prevented the deaths of three newborn babies, a fatal accident inquiry has found. Leo Lamont, Ellie McCormick and Mira-Belle Bosch all died within hours of their births in two Lanarkshire hospitals, in 2019 and 2021. The report found all three deaths could "realistically" have been avoided had different advice been given by midwives or procedures followed. The McCormick family said they could "never have imagined" the amount of failures that led to their daughter's death and called it a "catalogue of errors". The inquiry ruled "defects" within the system contributed to each death, including that there was a "lack of an effective means" to highlight risks in one of the pregnancies and that midwives had no guidance to assess preterm labour symptoms. Sheriff Principal Aisha Anwar KC made 11 recommendations for the future, including creating a "trigger list" to identify and assess early labour symptoms. Among these are reviewing electronic patient information records to improve alerts for at risk mothers, and having a direct telephone line to each maternity unit in Scotland for ambulance crews. In a statement, the McCormick family said: "The family could simply never have imagined the scale of both the individual and systems failures that came to light during the inquiry. "What seemed to be flaws with the electronic system of record keeping actually turned out to be a catalogue of errors with numerous opportunities to avoid the tragic outcome that followed." Read full story Source: BBC News, 18 March 2025- Posted
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Inquiry into claims Nottingham victim records were accessed
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A hospital trust is investigating reports staff may have "inappropriately" accessed the medical records of the three people killed in the Nottingham attacks. Barnaby Webber and Grace O'Malley-Kumar, both 19, and Ian Coates, 65, were stabbed to death by Valdo Calocane in the city in June 2023. Dr Manjeet Shehmar, medical director at Nottingham University Hospitals NHS Trust, said the trust was investigating "concerns that members of staff may have inappropriately accessed the medical records" of the three victims. She said the families had been informed of the investigation and would be updated. "The families of Ian, Grace, and Barnaby have already had to endure much pain and heartache and I'm truly sorry that this will add further to their suffering," Dr Shehmar said. "Through our investigation, we will find out what happened and will not hesitate to take action as necessary." The claims of the medical records being accessed inappropriately were first reported by the Daily Mirror, external. The newspaper quoted the victims' families as saying the alleged actions were "sickening" and "not just alleged data breaches but gross invasions of privacy and civil liberty". Read full story Source: BBC News, 6 March 2025- Posted
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The NHS is on the cusp of achieving 100% electronic patient record coverage in England, a significant milestone. However, research from the Health Foundation shows more needs to be done to reap the benefits. Key points Although England is on the verge of every NHS trust having an electronic patient record (EPR) system, a small number of organisations are still struggling to reach this milestone, and many more aren’t yet using these systems to their full potential. Used well, EPRs can deliver important improvements to care quality and productivity, ensuring staff have access to health information and supporting them to deliver safe and effective care. To explore the challenges in realising the benefits of EPRs, we conducted interviews with leaders in five acute NHS trusts in England, and also looked at an example from a leading US medical centre. This piece presents insights from these interviews and recommends next steps for unlocking the potential of EPRs. Simply ‘digitising paper’ doesn’t change the way we deliver care. NHS organisations need to be able to deploy EPR systems effectively to reap their benefits. Procuring and installing EPRs is merely the starting point for this journey. The experience of the US, where many providers are several years ahead of the UK in EPR use, reveals the hill to climb: reaching meaningful use of EPRs requires time, investment and cultural change. NHS providers can learn from those organisations in the UK and abroad who are further ahead with their EPR journeys. The government urgently needs to set out an EPR strategy for the NHS to facilitate effective benefits realisation – both to ensure trusts are getting the basics right, and to help develop and deploy higher order functionalities including AI. This will be as important as any digitisation plan of the last 20 years. Trusts will ultimately bear some of the responsibility for good implementation and usage of EPRs, and should be asked to develop their own plans to sit alongside the national roadmap. There’s no avoiding the fact that capitalising on EPRs is going to require more funding. But the prize further down the line will be advances in care quality and productivity. Having already made significant investment in acquiring EPRs, it is essential that NHS organisations are now supported to realise these benefits. There’s no time to lose. While the few trusts still to put EPRs in place need support to do so, the next stage of this strategy cannot wait for that. -
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Most of us will have a lifelong NHS GP record, as well as any individual records held by other NHS services about our healthcare, such as hospitals, dentists and even pharmacies, as they start to deliver some consultations. The NHS is investing resources and funding into making patient records paperless and improving patient information sharing between services. However, coroners have repeatedly issued warnings about inadequate information sharing in the NHS, with some patients dying because clinicians could not access important details about their needs. But is the information in patient records correct in the first place? Healthwatch reviewed recent feedback on patient records and found people reporting alarming issues with medical records. To estimate the extent to which inaccurate records are widespread, they commissioned BMG Research to conduct a nationally representative survey of 1,800 adults between 24 and 27 March 2025. Concerningly, the survey found that nearly one in four (23%) adults have noticed inaccuracies or missing details in their medical records before. In most cases, people said they had noticed missing information, though some said their records contained incorrect information. A quarter (26%) of those who have noticed inaccuracies in their records said their personal details were wrong. Many elements of NHS care involve individual staff members verbally carrying out ‘positive identification checks’ with patients, using date of birth information, especially if the person’s NHS number is unavailable at the time. A national safety body has found that misidentification can have serious consequences, such as the wrong surgery being carried out. Other errors include inaccurate records of medications, diagnoses or treatments. Healthwatch recommend the following actions. Better record keeping. These stories and figures highlight the urgent need for improved record-keeping practices. This could be achieved by promoting relevant guidance and regulations by professional regulators, as well as better interoperability to ensure records are shared effectively. The government’s ambition to have a single patient record should help address this. Promotion of people’s rights to get records amended. People's right to do this needs to be clearer, along with the legal reasons why services may still have to retain a record of contested information. It is also important to make more people aware that they can complain to the NHS or the Information Commissioner’s Office. Clearer guidance for patients about how to change incorrect records. People told us how difficult it is to amend or remove inaccurate information in their records. Related reading on the hub: The digitalising of patient records — why patients MUST be involved- Posted
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